Hospital Management System

Patient records, room allocation, pharmacy and billing for hospital administration.

Coordinate patient records, occupancy, service charges, hospital supplies and administrative accounts.

Overview

Hospital Management supports the administrative work that connects reception, wards, pharmacy, purchasing and accounts. Maintain patient information, follow room allocation and bring hospital service charges into billing. Africube helps Zimbabwean hospitals define the departments and administrative workflows required for their implementation.

Who it is for

Hospitals with inpatient and outpatient services
Day-care healthcare facilities
Hospital finance and administration teams
Hospital pharmacies and departmental stores

Features

Maintain patient administration

Keep inpatient, outpatient and day-care patient records available for administrative use. Connect the patient record to the hospital services being recorded and billed.

Follow room allocation

Maintain room-occupancy information and record patient moves between rooms. Give ward and administration teams a shared basis for reviewing accommodation use.

Assemble patient charges

Account for deposits and advances alongside room charges, medicines, tests, consultant fees and other hospital services. Bring these transactions together when preparing the patient bill.

Coordinate people and services

Record consultant schedules and availability, staff positioning and ambulance-service use. Keep consultant payments or recoveries and ambulance charges available to the relevant administrative teams.

Manage pharmacy and stores

Maintain medicines, equipment and general hospital supplies, including departmental stock. Pharmacy workflows cover medicine issues, patient consumption and sales, with the required billing links agreed for your setup.

Control hospital purchases

Record purchases and support bill approval before payment. Give purchasing and accounts teams a consistent process for reviewing the supplies acquired by the hospital.

Maintain administrative accounts

Available accounting capabilities include vouchers, ledgers, payable and receivable information, and financial statements. Discuss which functions belong within your hospital implementation.

How it works

A typical sequence; the configuration is agreed for each implementation.

Register the patient
Create the administrative record for inpatient, outpatient or day-care services.
Allocate accommodation
For an inpatient stay, record room allocation and subsequent moves.
Record services
Capture the hospital services and associated charge information.
Account for medicines
Record pharmacy issues and patient medicine consumption within the selected workflow.
Prepare the bill
Bring service charges together with recorded deposits and advances.
Review the accounts
Use the financial and operational information to follow billing and hospital resources.

Reports

Patient and occupancy information

Review patient administration records, room use and recorded room movements.

Billing and service use

See the charges recorded for patients and the use of billable hospital services.

Medicine and supply availability

Review stock held in the pharmacy, hospital stores and included departments.

Financial records and statements

Use the included accounting functions for ledgers, account balances and financial statements.

What to prepare

Start with the services your hospital provides, its room structure, charge categories, pharmacy process and purchasing approvals. Africube will discuss the required administrative modules, access responsibilities and any connection to existing systems before defining the implementation.

Discuss your requirements

FAQs

Can the system cover both inpatient and outpatient administration?

Yes. Patient administration includes inpatient, outpatient and day-care records, and each record connects to the hospital services being recorded and billed. The demonstration can follow the registration and billing process used by your facility.

Can pharmacy transactions contribute to hospital billing?

Pharmacy and hospital billing can form part of the same administrative setup, where medicines sit alongside room charges, tests and consultant fees in the patient bill. Africube will confirm how medicine issues, patient consumption and pharmacy sales should flow in your implementation.

What should our team prepare before a demonstration?

Bring an outline of your departments, patient categories, room arrangements, charge types, pharmacy process and current reporting needs. These help focus the demonstration on the work your staff perform each day.

What does the hospital management system cover?

It covers hospital administration: inpatient, outpatient and day-care patient records, room allocation, patient charges with deposits and advances, consultant schedules, ambulance-service use, pharmacy and stores, purchasing and administrative accounts. Africube helps you define the departments and administrative workflows included in your implementation.

Can we follow room occupancy and patient moves between rooms?

Yes. The system maintains room-occupancy information and records patient moves between rooms, giving ward and administration teams a shared basis for reviewing accommodation use. Reports cover patient administration records, room use and recorded room movements, and room charges are brought into the patient bill with other hospital services.

How are implementation and training arranged?

Implementation starts with the services your hospital provides, its room structure, charge categories, pharmacy process and purchasing approvals. After the demonstration, Africube agrees a written scope covering deliverables, responsibilities, pricing and implementation stages. Testing, training, documentation and support arrangements are then agreed for your engagement.