Inventory & Warehouse Management Software

Know what is in stock, where it is and how it moves.

Connect purchasing, receiving, warehouse movements and stock reporting in an inventory management system for Zimbabwean businesses.

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Overview

Inventory Management follows stock from the purchase requirement through receipt, storage and issue. It keeps item records, warehouse quantities and movement documents together, so each stock balance can be traced to the receipts, issues and transfers behind it. For businesses with several locations, teams can check stock by warehouse and record transfers between them. Managers can then review availability, consumption and purchasing activity with the supporting stock records close at hand.

Who it is for

Wholesalers and distributors
Businesses operating multiple warehouses
Manufacturers controlling materials and finished stock
Purchasing teams and stock controllers

Features

Purchasing through receipt

Work with purchase requisitions, supplier quotations and purchase orders. Follow supply against an order, record goods received and process purchase bills with the associated stock documentation.

Stock by warehouse

Maintain item information and quantities across warehouse locations. Record receipts, issues and inter-warehouse transfers so staff can understand both the current position and the movements behind it.

Warehouse handling

Support receiving, picking, packing and shipping processes. Include physical stock verification and checks on received material in the configured warehouse workflow, with goods receipt and issue documents for stock movements.

Stock accountability

Review stock ledgers and transaction records to investigate quantities received, issued or transferred. User permissions can control access to operational functions and the ability to add, change or delete records.

Movement analysis and replenishment

Use fast-moving, slow-moving and non-moving (FSN) analysis to distinguish regularly used items from stock that needs attention. Reorder and consumption reports support purchasing discussions using recorded demand and availability.

Materials with other parties

Follow stock issued to, or received from, suppliers and processing parties. Party-level stock information helps teams review material movements that extend beyond their own warehouse locations.

How it works

A typical sequence; the configuration is agreed for each implementation.

Purchase
Raise the requirement and follow the supplier order.
Receive
Record the delivery and relevant material checks.
Store & transfer
Track warehouse stock and movements between locations.
Issue or sell
Document stock leaving the warehouse for its next use.
Count
Verify physical quantities against stock records.
Analyse & reorder
Review movement, consumption and replenishment needs.

Reports

Stock position and movement

Stock statements, item summaries and ledgers show receipts, issues and balances, helping teams investigate changes in availability.

Purchase and sales activity

Review purchase-order supply status, purchase reports, sales-related inventory records and transaction checks.

Consumption and reorder needs

Use consumption statements, critical-item reorder reports and FSN analysis to identify items that need a purchasing or stockholding decision.

Supplier and party stock

Review stock held with, issued to or received from other parties, including material sent for processing.

What to prepare

Warehouse structure, item groupings, transaction types and user permissions can be configured around your operation. Barcode use is subject to the agreed setup. Confirm the required stock valuation and issue method, devices, document formats and any links to other systems with Africube before implementation.

Discuss your requirements

FAQs

Can we manage more than one warehouse?

Yes. The available capability includes stock visibility by warehouse and documented transfers between locations. Africube will confirm the warehouse structure and access arrangements for your deployment.

What does FSN analysis tell a stock controller?

FSN groups stock by movement: fast-moving, slow-moving and non-moving. It helps you review frequently used items, investigate low movement and discuss stockholding or replenishment decisions with purchasing.

Does the system use barcodes?

Barcode workflows can be considered as part of configuration. Confirm your scanners, labels and required processes with Africube so the proposed solution specifies the supported setup.

What should we bring to an inventory demonstration?

Bring sample item records, purchase and receipt documents, a warehouse list and the reports your team uses. Describe how you handle transfers, physical counts and materials sent for processing.

How do physical stock counts work?

Physical stock verification is part of the configured warehouse workflow. Staff count what is on hand and check it against the quantities the system records for that warehouse. Where the figures differ, the stock ledger and transaction records show the receipts, issues and transfers behind the balance, and user permissions can control who adds or changes records.

How does it fit with our existing accounting software?

Inventory Management covers purchasing and stock, from purchase orders and goods received through to purchase bills and stock ledgers. A link to your accounting application is not assumed. It is reviewed with you and confirmed before implementation, together with the stock valuation and issue method you need, and the written scope states what connects and who is responsible for each part.

How do implementation and training work?

After a demonstration against your own requirements, Africube agrees a written scope with you covering deliverables, responsibilities, pricing and implementation stages. Warehouse structure, item groupings, transaction types and user permissions are configured around your operation. Testing, training, documentation and support arrangements are agreed for the engagement, and training is given to the people who will do the work.