The monthly cycle runs on its own
Rent is billed against the leases you hold on the schedule you set, so the month does not start with someone rebuilding an invoice run by hand.
Rental & Property Management Software
Rent billed, fiscalised and chased without re-keying it every month.
Consolidated Rental Management runs the monthly cycle for landlords and managing agents: fiscalised invoices raised and sent, reminders for rent due and overdue, accounting entries posted in the system, and repair costs recorded against the tenant they belong to.
Overview
Letting property means the same cycle every month: raise the rent invoices, get them out, chase the ones that do not come in, and keep track of what each unit cost you in repairs. Consolidated Rental Management runs that cycle. Invoices are raised monthly against the leases you hold and issued as fiscalised documents through your ZIMRA FDMS setup. Reminders go out for rent due and for rent overdue. Accounting entries are posted inside the system, and money spent on repairs is recorded against the unit and the tenant it belongs to, so a portfolio total is not the only figure you have.
Who it is for
- Landlords letting residential or commercial units
- Managing agents running portfolios on behalf of owners
- Property administrators handling billing, arrears and maintenance
Features
Fiscalised invoices, raised monthly
Monthly rent invoices are issued as fiscalised documents through your ZIMRA FDMS setup. Africube's FDMS integration is built to the ZIMRA FDMS specification, and the configuration is confirmed with you before it is put in place.
Reminders for rent due and overdue
Tenants are reminded when rent falls due and again when it is late, on the timing you set, so following up does not depend on someone keeping a diary.
Accounting entries posted in the system
Receipts, charges and adjustments are posted inside the system, next to the billing they relate to.
Repair costs recorded against the tenant
What a repair cost is recorded against the unit and the tenant it was done for, so you can see what an individual property is actually costing to hold.
How it works
A typical sequence; the configuration is agreed for each implementation.
Load the portfolio
Set up the units you manage, the tenants in them and the lease terms, rent amounts and billing dates that apply to each.
Bill the month
Rent invoices are raised against those leases and issued as fiscalised documents to each tenant.
Chase what is outstanding
Reminders go out on due and overdue rent, and what remains unpaid stays visible by tenant.
Record the costs and close the month
Post receipts and adjustments, record repair costs against the unit and tenant, and read the month's position.
Reports
Rent roll and invoices raised
What was billed for the period, by unit and tenant, with the lease terms behind each amount.
Arrears and ageing by tenant
What is outstanding for each tenant and how long it has been outstanding.
Repairs and maintenance by unit and tenant
What has been spent on each unit over a period, with the tenant it was attributed to.
Receipts against billing
What was invoiced for the period set against what was actually received, and the difference between them.
What to prepare
What is set up depends on the size and mix of your portfolio, how your leases are structured, your billing dates and escalation terms, and how you want reminders timed and worded. Fiscalised invoicing depends on your ZIMRA FDMS configuration. Africube confirms the scope and the setup with you before you commit to anything.
- The number and type of units you manage, and who owns them
- Your lease terms: rent amounts, billing dates, escalation and deposit handling
- Your ZIMRA FDMS configuration, and who administers it
- How you want reminders timed and worded, and who handles arrears
FAQs
Are the monthly invoices fiscalised?
Yes. Rent invoices are issued as fiscalised documents through your ZIMRA FDMS setup. Africube's FDMS integration is built to the ZIMRA FDMS specification, and we confirm the configuration against your own environment before putting it in place.
Can we post accounting entries in it?
Receipts, charges and adjustments are posted inside the system, so the entries sit with the billing they came from. How this sits alongside your existing accounting application is reviewed with you before anything is proposed.
Can we see what each property costs us in repairs?
Repair costs are recorded against the unit and the tenant they were incurred for, so spend can be read for a single property over a period as well as across the portfolio.
Who is this rental and property management software for?
It is for landlords letting residential or commercial units, managing agents running portfolios on behalf of owners, and the property administrators who handle billing, arrears and maintenance. What is set up depends on the size and mix of your portfolio and how your leases are structured, so Africube starts with the units you manage, their type and who owns them.
How do monthly rent invoicing and reminders work?
Rent is billed against the leases you hold on the billing dates you set, and each tenant's invoice is issued as a fiscalised document through your ZIMRA FDMS setup. Reminders go out when rent falls due and again when it is overdue, timed and worded as you choose, and whatever remains unpaid stays visible by tenant.
What do we need for a demonstration, and how is it scoped?
Bring the number and type of units you manage and who owns them, your lease terms (rent amounts, billing dates, escalation and deposit handling), your ZIMRA FDMS configuration, and how you want reminders timed and worded. Africube then sets out a written scope covering deliverables, responsibilities, pricing and implementation stages, confirmed with you before you commit to anything.
Related software and services
Any connection between systems is assessed and scoped separately.
ZIMRA FDMS
Built to the ZIMRA FDMS specification, the integration reads finalised invoices from a supported system, including Sage Evolution, Sage Pastel and QuickBooks, submits them to FDMS and returns the fiscal details, with compatibility and access confirmed for your system first. Access is read-only: we read, never write, and your books stay untouched.
Explore ZIMRA FDMS
Consolidated ERP
Enterprise resource planning software that keeps the functions in your deployment on one shared base of records, with reports on stock, sales and purchasing, and others built to your specification.
Explore Consolidated ERP
Business Analytics & Dashboards
Dashboards that combine agreed measures with your operational records, using the reporting periods, filters and definitions your managers work with.
Explore Business Analytics & DashboardsArrange a demonstration of Consolidated Rental Management
Tell us what you use today and what needs to work better, and we will show you the software against your requirements.